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Live Captions (Early Access)

Live Captions (Early Access)

Pre-requisites

Before you begin, please ensure your environment is set up correctly.

  1. Room Enablement: Live Captions must be enabled for specific rooms or locations under Subscription > Configure Access.

  2. Hardware & Software:

    • Download Live Captions Clients and Firmware

    • Vivi Box: 200 Series Only

    • Teacher / Student Device: Windows, MacOS and Vivi’s Web App are supported

    • Microphone: A microphone must be accessible by the teacher's device. We strongly recommend using a wireless or lapel microphone (e.g. wireless lavalier microphones, wireless mini microphone) for the best experience.

What is Live Captions?

Live Captions uses AI-powered speech-to-text technology to make classrooms more inclusive and accessible. It captures the teacher's audio and displays real-time captions on the classroom display and student devices.

Key Capabilities:

  • Live captions: Accurate, real-time captioning of spoken English.

  • Translation: Supports live translation into 75 languages1.

Presenter View

Locate the Live Captions Feature

Activation & Deactivation

  1. In the Vivi client and enter your enabled room.

  2. Click on Live Captions.

  3. Use the purple Pause button to temporarily stop captions. To end the session completely, click the red Stop All button in the top right corner.

Settings

  • Audio Source2: Select your preferred microphone from the dropdown menu.

  • Volume Meter: Indicate your microphone's input level.

  • Live Caption: To show English captions only, stay on the Live Captions tab.

  • Translation: Toggle "Translation" if you wish to display a second language. Select the target language (e.g., Spanish) from the dropdown.

  • You have full control over where captions appear using the checkboxes:

    • Classroom Display: Check this to show captions on the main classroom screen.

    • Students: Check this to stream captions to the Student App. This is required for students to view captions on their devices.

  • Font Size: Adjust the Classroom Display font size (Small, Medium, Large) using the slider.

  • Export: Export the transcript as a PDF or DOCX file.

Transcripts must be exported during the session. Once the session ends, transcripts are no longer available and are not stored by Vivi.

Live Captions (Presenter View)

When Sharing Your Screen

  • Activate Share Screen as normal.

  • Live Captions will appear in at the bottom of the classroom display.

When NOT Sharing Screen

  • Captions will take over the entire display. This view provides large, focused captions, ideal for classroom discussions or instructions.

Student View

Students can follow along on their own devices using the Student App.

  • Activation: In the Vivi client and enter the enabled room, click on Live Captions.

  • Student App View: When "Students" is enabled from the Presenter view, live captions appear at the bottom of the student app.

  • Stream to Students: When the teacher streams their screen to student devices, captions appear as an overlay at the bottom of the shared content.

  • Language Selection: Students can individually select their preferred language in the Student App when the Presenter toggles Translation.

Live Translation during Screen Sharing (Student View)

 

Subscription Configuration

In Vivi Central, go to your Organisation > Subscription tab to manage Live Captions.

Check Usage

  • The Live Captions Usage shows a progress bar with hours used against your allocation.

  • Usage Details (Last 12 Months) breaks down billable hours by month/day. Expand a month for a more detailed view.

Configure Access

  1. Click Configure Access.

  2. Tick "Enable Live Captions for all rooms in the selected locations", then choose locations from the list.

  3. Switch to the Rooms tab for room-level granularity if you only want a subset of rooms enabled within a location.

Configure Access

Configure Limits

  1. Click Configure Limits.

  2. Set the Session Limit - the maximum number of concurrent Live Captions sessions across the org.

  3. Leave blank for no limit.

  1. List of supported languages:

  • African Languages: Afrikaans, Amharic, Hausa, Swahili

  • Arabic & Middle Eastern: Arabic, Dari, Farsi (Persian), Hebrew, Pashto, Turkish, Urdu

  • Asian Languages: Bengali, Chinese (Simplified), Chinese (Traditional), Filipino/Tagalog, Gujarati, Hindi, Indonesian, Japanese, Kannada, Kazakh, Korean, Malay, Malayalam, Marathi, Mongolian, Punjabi, Sinhala, Tamil, Telugu, Thai, Uzbek, Vietnamese

  • European Languages: Albanian, Armenian, Azerbaijani, Bosnian, Bulgarian, Catalan, Croatian, Czech, Danish, Dutch, Estonian, Finnish, French, French (Canadian), Georgian, German, Greek, Hungarian, Icelandic, Irish, Italian, Latvian, Lithuanian, Macedonian, Maltese, Norwegian, Polish, Portuguese (Brazilian), Portuguese (European), Romanian, Russian, Serbian, Slovak, Slovenian, Spanish (Mexican), Spanish (Spain), Swedish, Ukrainian, Welsh

  • Other: Haitian Creole

  1. Support for classroom sound systems via USB passthrough is under development.