Version 3.9.0 includes the ability to display text announcement across your fleet according to a schedule or on a recurring basis. This is a great way of ensuring that important information is being shared at the right time without manual intervention.
In order to schedule a text announcement a user must be assigned to the Announcement or Administrator role.
Enabling Scheduled Text Announcements.
The Scheduled Text Announcement feature will need to be enabled for your organisation. This option is found in Vivi Central under the Organisation > Features Tab.
Scheduling an Announcement
Authorised users are able to create, schedule and manage Scheduled Text Announcements in Vivi Central via the ‘Announcement’ Menu in the left hand panel.
To Schedule a text announcement, Click on the Create New button on the top right
After entering your message and defining the duration, Select the Destination for the message - either by selecting individual rooms or locations;
Or by Announcement Groups;
Once your message and destination has been defined, the Schedule button will become active which will allow you to display the message at a future date and time.
Select the date and time that the announcement should be displayed. This can be set up as a once off event, or on a regular schedule. The Repeat can be setup as Daily/Weekly/Fortnightly.
Clicking Next Step will take you to the Message Overview screen, which will allow you to review your settings before clicking Create Schedule.
Once the message has been scheduled, You will be taken to the Message Properties window, which will allow you to edit or stop the scheduled announcement.
Managing Text Announcements
Text Announcements can be managed from the Announcements > Messages tab in Vivi Central.
This tab shows the Text Announcement history as well as their current status and the ability to Hide or Stop the messages from being displayed.
Ending a Text Announcement.
Authorised users can Stop or End an In Progress text announcement by clicking on the Stop button, which will display a confirmation dialogue box.
A Scheduled Text Announcement can be cancelled by clicking on the Delete Future Occurrences button in the message properties, which will display a confirmation dialogue box.
